Entries Overview and Guidelines

Founded in 1990, the Allie Awards is an annual program, to recognize outstanding examples of quality and creativity from the members of the Atlanta event industry. It demonstrates how working together for a common good can promote excellence in event design, planning, and production. This awards program remains a model for industry awards program across the country.

This prestigious awards competition strives for the highest degree of excellence in event planning, design, cuisine, entertainment, weddings, technical production, and enhancements, and in doing so, has raised the standards and quality of Atlanta’s event industry. Events of nearly

every type and size will have the opportunity to be recognized in up to 43 categories, organized into seven disciplines plus three Best Team Effort awards.

One of the goals of the Allie Awards is to promote the professionalism of the industry. Your organization will be recognized for taking part in raising the level of professionalism in the industry while improving your community. To add value to those recognized and the event industry, the Allie Awards will send press releases to a variety of media outlets explaining the awards, the competition and those given top honors. We strongly encourage your company to do the same!

Entry Eligibility

To ensure your entry is eligible for consideration, it is important to comply fully and accurately with the following rules:

Entrants must meet at least TWO of the following criteria:

Entrant’s company has a location based in metro Atlanta

Entrant’s event was held in metro Atlanta

Entrant’s company holds a membership in at least one Atlanta Chapter of a hospitality association ororganization

Event Date

The event must have occurred between January 1, 2019 and December 31, 2019

Entry Limitations:

Each Company may submit up to TWO entries per category

Each Company may submit the same event in a maximum of FIVE different categories

Anonymity:

The awards are to be judged without recognizing the identity of the company or individual presenting thesubmission. Entrant’s company name, employees or logo may not appear anywhere in the entry submission or content. If the entrant’s name, logo, or image appears within the submission, the judging body is permitted to remove the identifiable portion and deduct points accordingly. This includes all collateral. Please thoroughly check your photography images, BEOs, diagrams, documents, spreadsheets, etc.

If there are repeat offenses throughout, the submission will be disqualified, at the committee’s discretionWhile disqualifications are rare, please be advised of the following notes:

Entries will be disqualified if your company is repeatedly identified in the entry content

We are unable to notify entrants if their entry is disqualified

Fees for disqualified entries are not refundable

Important Dates & Tips

Early-bird entries: Now through January 5th @ 5:00pm – $100 fee per entry

On-Time Entries: January 5th through 25th @ 5:00pm – $125 fee per entry

Late Entries: January 15 through 30th @ 5:00pm – $150 fee per entry

TIP #1 – Start early, start now! Do not wait until the week of the deadlines to begin this process. Create your profile and click through the new portal to get familiar with it. Gather your collateral materials and write a draft while the event is fresh in your mind. Consider creating the written content in a document for easy editing, track your character and word counts. Then, simply “copy and paste” into the appropriate text boxes.

TIP #2 – You may save your progress at any point during the submission process and go back to it later to edit it. However, you will be charged based on when the entry is completed and paid. You cannot start during the early period and finish during the late period and expect to pay $100.

JUDGING AND NOTIFICATION

Judges will be selected by the Board of Directors and Planning Committee from top-tier event professionals outside of metro Atlanta and will remain anonymous throughout the judging process.

The nominees and subsequent winners of any given category are based on merit as determined by the panel of judges and are not based upon the number of entries received in the category. There may not be nominees in every category, regardless of the number of entries received.

Up to three (3) nominees in each category will be notified on or before Friday, February 8, 2019. The awards will be presented at the Allie Awards on Sunday, March 10, 2019 at The Hotel at Avalon in Alpharetta, Georgia. Tickets are the sole responsibility of the entrants and will be available online at www.allieawards.com.

ENTRY PROCESS

All entries must be submitted individually through our new online entry portal at:

The first step will be to create your user new profile. Unfortunately, we were not able to import over any existing profiles for past entrants. We will use this contact information if there are any questions regarding your entry. The committee recommends creating and editing the written content in a document file, then simply copy and paste the text into the entry portal.

Once your Profile is created, click on the “Click here to begin a new submission”

Submission Settings:

  • Complete the fields with event specific information. The Submission Title is how the entry will beidentified. Creativity is encouraged here.
  • Select a Discipline – this is the general grouping for the award categories

Hit Submit to being entering your entry information in the Task List View

Task List:

  • Please click on each task below to enter the requested information.
  • After you have completed each of the tasks below, you will see a green check mark by the task name.
  • We recommend that you “Save Submission” after every task to avoid losing any information for whatever reason
  • Entry Qualifying Criteria – this area asks for the entry date, your client’s name, and phone number. While its rare, the judges may use this information to verify the validity of your entry.o Awards Night Information – Provide a single, hi-resolution, LANDSCAPE ORIENTATION IMAGE, .jpg file, which will be used on awards night and for promotional media communications. Please note: this image will not be judged here; however, it may be duplicated in your collateral. The caption below the selected image will be used to summarize your entry should it be recognized as the winner, on the website and from the podium.

Entry Written Content

  • Reenter your Submission Title from the settings page and select the specific award category from your selected discipline
  • #1 – Event Review Summary – Provide a summary of the event to include: setting, purpose, size, and demographic of the audience and you or your companies unique approach to its execution, as defined by the category, 8,000 characters, approximately 1,000 words. (20 points)
  • #2 – Review & WOW Factor – Review the integrated products or services provided by you/your team to provide a uniqueness or WOW factor. 1,500 characters, approximately 250 words. (20 points)
  • #3 – Goals & Objectives – Describe the Client’s Goals & Objectives and how youaccomplished them. 1,500 characters, approximately 250 words. (10 points)
  • #4 – Unique Challenges – Describe any significant or unique challenges you faced, and solutions executed. 1,500 characters, approximately 250 words. (10 points)

Collateral Uploads – (20 points) Add up to (20) files that best showcase your entry.

  • Use the “UPLOAD” fields below to search and attach each selected item.
  • Collateral files must be in one of the following formats: .jpg, .gif, .pdf, .doc, .xls, .mpg.
  • Videos up to 3 minutes in length may also be included, where allowed (MAX video file size 500MB).
  • Collage images that include multiple photos, press coverage, including social media reviews, magazine or newspaper articles are NOT PERMITTED and will disqualify your entry.
  • Please ensure your company name, brand or logo is not visible on any of the submitted collateral.
  • BUDGET: Only if your entry category has a budget requirement, you are required to use the provided template as either an .xls or .pdf file. Your budget MUST be uploaded as the first piece of collateral. Budget categories are for the full retail or market value at the time of the event. Any donated products or services should also be included at full retail or market value.

Payment:

  • Credit Card payment will be expected for reconciling the online entry process
  • Entry fees are charged based on the date the submission is final (early, on time or late)
  • Your submission is NOT final without payment.
  • You will receive a confirmation email once submission and payment are final.

Additional Information For Best Team Effort ONLY:

  • A Team Leader is responsible for collecting and submitting the all of the written content and collateral uploads for the combined team entry.
  • In the written content portion, the use of “you/your company” should reflect the efforts, products, and
    services of the team as a whole, focused on those of the participating vendor partners.
  • Within the collateral task (after the written content portion), your first upload is a REQUIRED summary document of the participating team members; each of them providing a statement of responsibility for their
    scope of work, products, and services (100 words max).
  • At the conclusion of the submission process, payment will be collected for one entry fee at the current rate ($100.00 early entry, $125.00 on-time entry, $150.00 late entry). This will be considered the entry deposit and applied as the team leader’s entry fee.
  • When you receive the entry submission confirmation email, a link will be provided for the balance of the payment. At this payment site, the Team Leader will select the number of team members (minus the leader) and pay for the remaining team members. We can only accept one lump sum payment for the balance due and not individual payments from each member.
  • NOTE: Your entry will not be considered complete without the full team payment.

SCORING

JUDGING SCORE CRITERION of (100) points of merit maximum will be allowed. *

  • The Written Event Summary will allow for (60) points of merit, covering all four points in this task.
  • Collateral will allow for total of (20) points of merit.
  • Judges Overall Impression will allow for (20) points of merit.
  • *Photography and Videography have a difference points scale, with more weight awarded to the visual product.